Job Bank

 Posted 3/21/2023

Community Association Manager

Part time (20 hours a week) for 42 unit condominium property on Gulf Shore Drive

Position Requirements

Work closely with Board of Directors and maintenance staff to manage and maintain condominium property

Able to work in a team environment as well as independently

Able to identify, plan, and prioritize repairs, projects and assignments

Attend, facilitate, and organize Board, maintenance and owner’s meetings

Ensure compliance with established association rules and regulations

Monitor association vendors, landscaping, pest control, etc.

Monitor construction projects for compliance with association guidelines

Fiscal management of association dues, payment of obligations, financial reports and budget preparation

Management of association records and reports

Maintain active communication with Board and owners

Respond to owner’s requests and concerns

This description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of all responsibilities.

Education/ Experience Requirements 

Active Florida CAM license and three years CAM experience. Must have valid driver's license

Qualifications, Knowledge and Skills

Effective written and verbal communication skills

Knowledge of association governing documents, rules and regulations and Florida condominium statutes for a community association

Knowledge of the logistics of buildings, pools, spas

Contacts

Ronald Bachman

[email protected]

Rick Ragghianti

[email protected]

Posted 3/16/2023

 Dunes of Panama Condominiums General Manager & Community Association Manager -Panama City Beach, Florida

Job Description

POSITION OVERVIEW:

Community Association Manager (CAM) position handles and performs task to direct, lead, and provide customer service and support staff. Current staff includes Accountant, Administrative Assistant, Rental Manager, Maintenance Supervisor, Security Chief, Four Reservation/Front Desk employees, Ten Maintenance employees and Five Security employees. Ensures property(s) is maintained and operated following Board objectives. Oversees vacation rental program of one hundred twenty-five rental units. The property includes five separate independent condominium associations total 331 units, and the management company.

ESSENTIAL FUNCTIONS:

Maintains a safe and secure environment throughout the building(s) and property for owners and guests.

Makes routine site inspections to identify deficiencies, provide recommendations, and action plans in order to improve the property.

Maintains knowledge and understanding of contracts between the Associations and Vendors. Ensures all contractual obligations are being met. Monitors vendor contracts regularly, submit renewal/cancellation notices, and manages contract renewals professionally.

Oversees all construction projects and ensures maintenance/improvement and other related projects are completed on time and within budget. Maintains open communication and provides prompt action updates to the Board.

Provides financial support with a wide range of functions including reviewing financial statements, assisting with the preparation of budgets, monitoring expenses, and negotiating prices with vendors.

Updates Association communications and ensures current information is displayed on the Association boards and/or website. Prepares association newsletter and/or other communication with owners and residents as needed.

Prepares and submits a wide range of reports, contract lists, presentations, documents, and manuals as needed.

Organizes and attends various meetings between internal staff, Board Meetings, owners, and residents including Board meetings and Annual Meetings.

Maintains disaster preparedness by identifying potential problems, developing response plans, and managing crises.

Sustains professional and technical knowledge by attending educational and professional workshops and obtaining certifications as required.

Contributes to team effort by completing related tasks and all other duties as assigned.

Advise the board on various matters and decisions. Coordinate with professionals such as attorneys, accountants, architects, bankers, engineers, and Insurance agent.

JOB QUALIFICATIONS:

Minimum four years of management experience in Florida condominium property management and vacation rental condominiums. Florida CAM License required.

KNOWLEDGE AND SKILLS:

Knowledge and ability to apply Florida Statutes and Community's documents to operation and maintenance of the property.

Strong verbal, Presentation, and Written communication skills.

Ability to read, analyze and interpret technical procedures, leases, regulations, and sensitive and/or confidential information.

Knowledge of mechanical and logistical operation of multi-story buildings and large property including swimming pools, tennis courts, and beach access.

Understanding of General Ledger Accrual Accounting.

Contact Jeff Mynard [email protected]

Posted 3/16/2023

Front Desk / Reservations Position

Posted 2/14/2023

Community Association Manager - Condominium-Homeowners' Associations

Progressive Management of America, Inc – Destin, FL

Point of Contact: 

Jeff Kent – [email protected]

Carrie Garland – [email protected]

Provide support and management to assigned community association Senior CAM. Work closely with board of directors to address and react to the needs of the communities as well as the daily management of the site.

Responsible for ensuring the efficient operation of the properties by keeping proper communication and maintaining a good relationship with Board members at all association properties. These duties include the following below but are not limited to the job specifications contained herein. Attend scheduled board meetings. Type and distribute minutes for properties. Conduct weekly inspection of properties and keep a record of any repairs needed as well as schedule repairs for all properties with contractors. Meet contractors and/or board members on property as needed. Keep written documentation on any potential liability for any property. Responsible for ensuring that all homeowners request or complaints are responded to in a timely, efficient and courteous manner. Assemble homeowner packages for annual meetings. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/ Experience Requirements: One year CAM experience and active CAM license. Must have valid driver's license

Skills and Ability Requirements: Effective written and verbal communication skills, strong customer service, communication and interpersonal skills required. Action and results-oriented, enthusiastic, resourceful, creative, decisive. Assure that the policies, resolutions and goals of the Board are carried out

Be knowledgeable of all Association Governing Documents, Rules and Regulations and general legal requirements of a community association

Ability to work well with a team, owners, guests and board members. Previous HOA or Condo Association Management required. Florida CAM license required. High school diploma or GED required.

Medical, dental and vision insurance available. Earned paid time off and holidays. Generous 401K plan

Posted 2/7/2023

Newman-Dailey Resort Properties:

HOA Community Association Portfolio Manager

The Association Division of Newman-Dailey Resort Properties is looking for a Community Association Portfolio Manager.  The right candidate for this position should possess an active Florida Community Association Manager’s license and have three to five years of Direct Association Management experience.  As an Association Manager, you will interact regularly with and act as liaison with Board members, homeowners, and contractors.  Duties will include all aspects of Project Management, Property Inspections and Maintenance, and Association Administration Duties. Professional communication skills and being able to regularly inspect properties is required.  Newman-Dailey is offering a $500 sign on bonus, salary commensurate with experience, and full benefits.  Drug Screen is required.  Please email resume to [email protected]; [email protected] and [email protected]

HOA Area Maintenance Supervisor

As a local leader in the area of Property Management, Newman-Dailey Resort Properties knows its most valuable asset is their incomparable team members. Newman-Dailey is currently looking for a qualified on-Property Maintenance Tech.  This position requires a high school diploma (or Equivalent), and a minimum of two years Condominium Maintenance experience.  The right candidate must also possess a License or Certification in at least one maintenance type skill plus maintain a CPO.  Speaking, reading, and writing in English is also required.  Vocational training/certification in one of the following areas: Electrical, Mechanical, Plumbing, Carpentry or HVAC or five years of experience in Condominium Maintenance is a plus.   Newman-Dailey is offering a $500 sign on bonus, salary commensurate with experience and full benefits.  Drug screen is required.  Please email resume to [email protected]; [email protected] and [email protected] 

HOA Maintenance Tech

As a local leader in the area of Property Management, Newman-Dailey Resort Properties knows its most valuable asset is their incomparable team members.  Newman-Dailey is currently looking for a qualified on-Property Maintenance Tech.  This position requires a high school diploma (or Equivalent), and a minimum of two years Condominium Maintenance experience.  The right candidate must also possess a License or Certification in at least one maintenance type skill plus maintain a CPO.  Speaking, reading and writing in English is also required.  Vocational training/certification in one of the following areas: Electrical, Mechanical, Plumbing, Carpentry or HVAC or five years experience in Condominium Maintenance is a plus.   Newman-Dailey is offering a $500 sign on bonus, salary commensurate with experience and full benefits.  Drug screen is required.  Please email resume to [email protected]; [email protected] and [email protected] 

Posted 2/3/2023

Sunnyside Beach and Tennis Resort

22400 Front Beach Road

Panama City Beach, Florida 32413

Office: 850-234-3385    Fax: 850-236-1730   

E-mail: [email protected]

www.sunnysidebeachcondo.com

RENTAL MANAGER DUTIES: NOT LIMITED TO THE ITEMS LISTED BELOW. WORKS UNDER DIRECT SUPERVISION OF THE PROPERTY MANAGER.

• Maintains property rentals by advertising (promote new advertising opportunities) and filling vacancies. Maintain check-ins/outs, secure premises, maintain parking passes, guest, rules & regulations, etc. All guest is to receive a copy of the rules and regulations and must register. Collect Registration fee from guest not renting through the office. Maintain Rental check-in binder. Prepare housekeeping check list (Pillow protectors, smoke alarms, light bulbs, etc. and stay in close communication with housekeeping regarding check-ins/outs.
• Prepare rental units before busy summer season begins. Check for cleanliness such as door tracks, pillow protectors, condition of pillows, etc.
• Maintains property by investigating and resolving guest complaints; enforcing rules of the Association; inspects vacant units and sends letters to owners needing upgrades to condo. Complete work orders as needed.
• Maintains reservations by putting in order by date of arrival; make reservations; put online; give beach access code; send reservation to guest.
• Maintains reports as needed by Property Manager. Assist Property Manager with general office duties. Perform additional duties as requested. Contribute to team effort by accomplishing related results as needed. Inform Property Manager of problems, happenings, etc. on property.
• Maintain clubhouse, pool bathrooms, and office, keeping in orderly and clean condition.
• Accomplishes organization goals by accepting ownership for accomplishing new and different request; exploring opportunities to add value to job accomplishments. Assist in maintaining an orderly file system.
• Maintains rental website. Update as needed. Maintain owner website
• Maintain Rental Binders. Maintain Escapia Rental program.
• Answer phone calls and emails. Perform other duties as requested.
• Follow through on items started for example keep signs updated, lock box codes, beach codes and accounting procedures such as bank reconciliations updated.

• Rental Manager Schedule during “Season”: Off on Tuesday & Wednesday. Work Mondays, Thursday ,Friday 9-5pm, Saturday 10am-6pm & Sunday10am-4 or as required by management. Saturdays required during board meetings and for check-ins.
• 9am to 5pm Monday through Friday During “off season” November-March1st.

PROBATION PERIOD IS 90 DAYS FROM START DATE. At any time during the 90day period either party can end . This offer is contingent on the 90day period.

Posted 1/30/2023

Administrative Assistant

Maxet Management Group is searching for a qualified, motivated individual to serve in an administrative capacity in accounts receivable and other administrative duties as assigned. Candidates should possess good time management skills, adaptability, communication skills, and be detailed oriented.

Accounts receivable's duties and responsibilities include:

• Performing general bookkeeping duties, recording payments from clients, recording cash receipts, making deposits at the bank.
• Auditing ledgers periodically to ensure that the invoice numbers and billing addresses are accurate
• Maintaining accurate accounting ledgers that are in line with best practices
• Following up with past-due accounts for collections
• Keeping management and executives informed of any issues
• Input Owner Information into system and update Owner contact information
• Conducting mail and bank runs
• Other duties as assigned

Education
Should possess a high school diploma or GED. Beneficial fields of study include business administration, accounting, and finance.
Training
Accounts receivable best practices and the specific methods related to this role are taught on the job.

If you're hoping to enter this profession, getting an entry-level accounting position in the finance industry is a great way to gain valuable knowledge and experience. This experience can ensure you learn how to keep accurate records and provides the opportunity for senior accountants to mentor you. Once you become more experienced, you could potentially be qualified for promotions and senior positions.

Job Type: Full-time

Schedule:

• 8 hour shift
• Monday to Friday

Please send Resumes to [email protected] with subject line “Job Application”

______________________________________________________________________

Administrative Assistant Weekends

Maxet Management Group is searching for a qualified, motivated individual to serve in an administrative capacity during weekend hours. Candidates should possess good time management skills, adaptability, communication skills, and be detailed oriented.

Accounts receivable's duties and responsibilities include:

• Performing general bookkeeping duties, recording payments from clients, recording cash receipts, making deposits at the bank
• Keeping management and executives informed of any issues
• Input Owner Information into system and update Owner contact information.
• Conducting mail and bank runs
• Other duties as assigned

Education
Should possess a high school diploma or GED. Beneficial fields of study include business administration, accounting, and finance.
Training
Accounts receivable best practices and the specific methods related to this role are taught on the job.

If you're hoping to enter this profession, getting an entry-level accounting position in the finance industry is a great way to gain valuable knowledge and experience. This experience can ensure you learn how to keep accurate records and provides the opportunity for senior accountants to mentor you. Once you become more experienced, you could potentially be qualified for promotions and senior positions.

Job Type: Weekends

Schedule:

• Holidays
• Weekends only

Please send Resumes to [email protected] with subject line “Job Application”

Posted 1/27/2023

Community Management Associates

7 Town Center Loop

Suite C-16

Santa Rosa Beach, FL  32459

850-267-8458

www.cmacommunities.com

Interested parties should go to the cmacommunities.com website noted above to apply online.

Menu > Careers > Scroll down and click on CMA Open Positions.

Then search by Location > Scroll down to Santa Rosa Beach, FL > Click on position you are applying for and then the red tab – Apply

Job Description (See website for full description)

Summary:  Performs cleaning, organizing and other housekeeping functions on condominium buildings, equipment, and grounds.

Skill Requirements

High school diploma or equivalent.  Minimum of 1-2 years’ experience in Janitorial Cleaning.

Must be polite and able to interact with people, must speak English.

Basic Responsibilities:

This is an exterior cleaning position; we do not clean inside of condominium/townhome units.

Provide excellent customer service to condominium/townhome owners, residents, guests, and staff.

Clean restrooms and restock as needed – daily mopping required.

Mop stairwells and breezeways.

Sweep stairwells and breezeways.

Clean lobbies and glass.

Pick up trash across the grounds.

Straighten pool deck furniture, wash down pool deck as needed and empty trash.

Change out dog station trash cans.

Capable of working in outdoor conditions (heat and cold).

Some weekends and holidays are required.

Position involves standing, stooping, kneeling, pushing, carrying, moving objects up to 40-50 lbs.

Assist during an emergency, such as mopping up water.

Be able to clock in and out off of personal cell phone.

Reports to the Maintenance Supervisor.

Posted 1/23/2023

Community Association Manager Virtuous Management Group Panama City Beach, FL

Virtuous Management Group (VMG) is proud to be the maintenance service provider of choice for our many exquisite and beautiful properties. Our mission, "to facilitate the growth of beautiful communities," sets the industry-standard for service in the properties we manage.

POSITION OVERVIEW:
The Community Association Manager (CAM) position is responsible for and performs functions to manage, lead, and provide exceptional customer service for the assigned property(s) and staff members. The Community Association Manager ensures property(s) is maintained and operated in accordance with Company and Board objectives. Facilitates solutions to problems between property(s) and internal support staff and makes recommendations to achieve agreed upon services and goals.
ESSENTIAL FUNCTIONS:
• Maintains a safe and secure environment throughout the building(s) and property for associates and guests.
• Makes routine site inspections to identify deficiencies and provide recommendations and action plans to improve the property.
• Maintains knowledge and understanding of contracts between the Association, Vendors, and the Company. Ensures all contractual obligations are being met. Monitors vendor contracts regularly, submit renewal/cancellation notices, and manages contract renewals professionally.
• Oversees all construction projects and ensures maintenance/improvement and other related projects are completed on time and within budget. Maintains open communication and provides timely action updates to the Board.
• Provides financial support with a wide range of functions including (but not limited to) reviewing financial statements, submitting, and approving invoices, assisting with the creation of budgets, monitoring expenses, and negotiating prices with vendors.
• Updates Association communications and ensures current information is displayed on the Association boards and/or website. Prepares association newsletter and/or other communication with owners and residents as required.
• Prepares, maintains, and submits a wide range of reports, contract lists, presentations, documents, and manuals as required
• Attends, facilitates, and organizes various meetings between internal staff, Board, owners, and residents.
• Maintains disaster preparedness by identifying potential problems, developing response plans, and managing crises.
• Responsible for ongoing leadership, coaching, and counseling of on-site staff members.
• Schedules and assigns work responsibilities to employees to meet shift requirements.
• Orients and trains employees to perform activities and tasks as required by the property.
• Maintains professional and technical knowledge by attending educational and professional workshops and obtaining additional certifications as needed.
• Contributes to team effort by accomplishing related tasks and all other duties as assigned.
JOB QUALIFICATIONS:
• High School Diploma or equivalency preferred.
• Three years of experience in property management, business, hospitality, or other related field; or equivalent combination of education and experience.
• Prior supervisory experience required.
• Some property locations may require the ability to meet Company Driving Standards and drive a company vehicle.
• Must have any state specific certifications and licenses as required by the State of Florida. Florida CAM License required with three years of CAM experience.
KNOWLEDGE AND SKILLS:
• Knowledge and ability to apply state Statutes and Community's documents to operation and maintenance of the property.
• Excellent organization, motivation, leadership, management, and interpersonal skills.
• Strong verbal, presentation, and written communication skills.
• Ability to read, analyze and interpret technical procedures, leases, regulations, and sensitive and/or confidential information.
• Knowledge of mechanical and logistical operation of a building and/or community.
• Ability to work in a team environment as well as independently. Must be self-driven with the ability to identify, plan, and prioritize projects and assignments.
Conditions of Work:
This position works under indoor and outdoor conditions and may be exposed to elements including but not limited to, chemicals, odor, weather, and environmental conditions. The associate must be able to work in an upright standing position for long periods of time, and must be able to sit, walk, crawl, climb, reach with hands and arms, and lift 50 lbs. The employee must be able to navigate quickly and easily the property/building as required to meet the job functions and must be able to detect auditory and/or visual emergency alarms. The employee must be able to work extended and flexible hours and weekends as needed.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. There will be times outside of normal scheduled hours that this position may need to attend requiring evening and/or weekend hours such as, attendance at Board Meetings and other Community Events.
This Job Description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An employee should perform all duties as assigned by management.

Salary: Negotiable based on experience. Job Type: Full-time - Benefits offered to employees effective the 1st of the month following 30 days of fulltime employment.

POSTED 7/14/2022

Did you know Community Bank of Mississippi is hiring for positions all around the south?  Please see for details on openings in the area. https://careers.communitybank.net/

POSTED 6/14/2022

Immediate Opening at Gulf Highlands 

Position Overview:
The Community Association Manager is a high profile position that requires a professional who possesses strength in team leadership and customer service. The Manager must be a self-starter with excellent decision making skills and willing to solve challenging problems. We are looking forward to hiring a Community Association Manager who will share our vision, values and commitment to exceptional customer service as we continue to build strong and lasting relationships within the community served.

Under direction of the Board of Directors, the Community Manager is responsible for the daily business operations and management direction of the Community Association required in the governing documents, and all applicable state laws. Includes oversight of service contractors and daily interaction with community residents and volunteers. Managing the facility as well as the HOA, the position requires the ability to multi-task on a variety of levels with the utmost focus and professionalism. The Community Manager serves as an integral part of the leadership of the community, acting as advisor to the Board and volunteer committees regarding policies and procedures. To this point, we require that our Community Manager manage this resort only.

• Oversees daily functions ensuring that the needs and requests of the residents are dealt with in a timely and professional manner. Maintains all association records as required by the governing documents, state law and Gulf Highlands Beach Resort management guidelines.

• Ensures that all association correspondence and notices are accurate and timely.

• Ensures that the association’s liability and damage insurance policies conform to requirements of the governing documents and applicable law. Develops and implements a risk management program under the Board’s direction.

• Working along with the Treasurer of the Board, develops and administers the annual operating and reserve budgets. Contracts for the Reserve Study and updates. Maintains complete records of major repairs and replacements, updated warranty information and equipment inventory for tax and reserve study records. Monitors performance against adopted budget, conducts monthly reviews of financial statements, and prepares a variance report for the Board. Maintains necessary records for preparation of annual audits.

• Provides professional guidance to the Board regarding their policy-making duty as fiduciaries. Facilitates orientation and training of Board and committee members. Facilitates long range planning and annual goal setting. Assists the Board Secretary with preparation of meeting agendas, and ensures meeting notices are posted according to Florida Statute, and the minutes are posted accurately and timely in AppFolio. Attends all meetings of the Board, and committees (as needed), providing professional direction and assistance as appropriate. Performs other duties as deemed appropriate or assigned.

• Provides weekly report to the Board sharing issues and incidents. Prepares a monthly manager report to be presented to the Board during monthly Board meetings. Prepares a monthly informational newsletter to be sent to Owners.

• Oversees the covenant enforcement and architectural design review processes in accordance with the governing documents. Ensures that inspections and correspondence are timely and accurate and that the notice and hearing process is followed in accordance with the governing documents and Florida Statute 720.

• Responds to all office requirements for maintaining records, annual inventory, community goals, personnel evaluations and use of appropriate software. Works with Accounting department to ensure proper documentation of contracts, invoices and other expenses in order to ensure timely payment of bills, production of monthly financial statements and year-end external audits.

• Provides leadership skills in managing employees in all resort areas, such as office management, janitorial, security, maintenance, pools and lawn care.

• Experience in hiring, evaluation, re-training, and release of employees.

Physical, Mental and Visual Skills:

• Extensive knowledge of federal and state laws governing the operation of community associations.
• Good working knowledge of the community’s governing documents and rules.
• Excellent people skills and proven ability to maintain working relationships with residents and volunteers.
• Superior communication and networking ability.
• Strong speaking and writing skills, with the ability to communicate effectively on a variety of levels.
• Strong organizational, supervisory and conflict resolution skills.
• Computer skills in Windows environment.
• Work is undertaken both indoors in an office environment and outdoors conducting field inspections.
• Ability to lift and move up to 25 pounds.
• Must be able to work longer than an eight-hour day or a forty-hour week.
• Must be able to respond to after-hours emergencies as necessary.

Minimum Qualifications:
• Proven industry expertise with 2-5 years community management experience.
• Must have a valid driver’s license and current vehicle liability insurance.
• Must have and maintain any required state certification or licensing.

 Please send resumes to: [email protected]

POSTED 4/08/2022

 IMMEDIATE OPENING (April 8, 2022)

Shipwatch COA –Perdido Key Florida

Is in search of a maintenance technician for a well maintained 5 building condominium complex located on beautiful Perdido Key (Pensacola, FL)

Daily duties include, but not be limited to:

Pool cleaning (CPO recommended but not required)
Daily inspection of assigned buildings and common areas daily as assigned

Keen observations of building equipment such as elevators, generator rooms and fire safety equipment

Maintaining property for cleanliness (common restrooms)
Picking up debris as needed
Light maintenance
Work orders and/or projects as provided by maintenance supervisor or office

Work schedule will be Sunday 6:30am – 3:30pm Monday– Thursday – 7am – 4pm

Questions or resume may be emailed to [email protected]