Job Bank

 

POSTED 4/15/2021

Progressive Management of America

Email resumes to: [email protected]

Community Association Manager Assistant

Primary Responsibilities: Provide high level support and management to Senior CAM and assigned community association. Work closely with Senior CAM and board of directors to address and react to the needs of the communities as well as the daily management of the site.

Additional Responsibilities:

Responsible for ensuring the efficient operation of the properties by keeping proper communication and maintaining a good relationship with Board members at all association properties. These duties include the following below but are not limited to the job specifications contained herein. Attend scheduled board meetings. Type and distribute minutes for properties. Conduct weekly inspections of properties and keep a record of any repairs needed as well as schedule repairs for all properties with contractors. Meet contractors and/or board members on property as needed. Keep written documentation on any potential liability for any property. Responsible for ensuring that all homeowners request or complaints are responded to in a timely, efficient, and courteous manner. Assist with the assembling of homeowner packages for annual meetings. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential skills.

Education/ Experience Requirements:

  • Active CAM license
  • Excellent word processing, mathematics and computer skills required
  • Must have valid driver's license

Skills and Ability Requirements:

  • Demonstrates knowledge of Microsoft Office: Excel, Word.
  • Effective written and verbal communication skills.
  • Strong customer service, communication and interpersonal skills required.
  • Action and results-oriented, enthusiastic.
  • Resourceful, creative, decisive.
  • Excellent organizational skills.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Positive, can-do attitude with a commitment to excellence.
  • Ability to meet stringent deadlines.
  • Assure that the policies, resolutions, and goals of the Board are carried out.
  • Ability to work well with a team, owners, guests, and board members. Previous HOA or Condo Association Management required. Florida CAM license required. High school diploma or GED required.
  • Be knowledgeable of all Association Governing Documents, Rules and Regulations and general legal requirements of a community association.
  • Provide excellent customer service and maintain open lines of communication with fellow Associates, homeowners, and Board of Trustees.
  • Be available to be on-call to handle after-hours emergencies.
  • Provide input and assist the Board with the preparation of the Association's annual budget.
  • Be responsible for the daily implementation of the annual budget, perform general financial management and record keeping.
  • Coordinate receipt and review of invoices for services and ensure timely payment of bills.
  • Assist Association and legal counsel on collection matters and monitor maintenance fee accounts.
  • Prepare specifications needed for all services received by the Association (e.g., landscaping, trash, insurance, pool, etc.)
  • Manage bid process, review bid spec proposals and comparison spreadsheets and make board recommendations as appropriate.
  • Manage vendor relations.
  • Conduct regular property inspections to ensure compliance with Association Rules and Regulations.
  • Ensure maintenance of all files, records, and correspondence in accordance with company procedures and good business practices.
  • Attend all Board meetings and if applicable ARB and DRB meetings
  • Prepare Board meeting agenda, monthly management report and all other reports and material needed for Board Packet.
  • Coordinate activities of association professionals including attorneys, auditing firms and engineering firms.
  • Act as liaison for designated committees.
  • Provide customer service assistance to homeowners as needed. Assist with homeowners' calls and inquires and respond accordingly or direct to the appropriate party.
  • Attend regular Membership meetings.

 

Benefits

Medical, dental and vision insurance available. Earned paid time off and holidays. Generous 401K plan.

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POSTED 4/1/2021

Job Title:        Condo Maintenance Supervisor        

Reports To:    Condo Maintenance Manager

FLSA Status: Non-Exempt

Department:  Community Association

Send resumes to: [email protected]

Job Description 

Summary:      Responsible for assisting in the overall operation of the Condo Maintenance Department to ensure the maintenance, repair and operation of equipment and systems of the buildings are maintained to the highest level.

Essential Duties and Responsibilities:

  • Supervise, delegate and verify completion of necessary repairs and preventive maintenance throughout the resort.
  • Manage adequate inventory of parts, supplies, tools and material for the department.
  • Assist with hiring, training and directing all department personnel.  Provide efficient use of manpower to maintain workload. 
  • Extensive knowledge of plumbing, electrical, HVAC, refrigeration.
  • Knowledge of OSHA regulations, national, state & local building regulations and codes, equipment operation and preventive maintenance procedures, record keeping requirement, associated with above. 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have good customer service skills and be able to maintain good rapport with owners and guests, as well as, other departments and co-workers.  Must be able to maintain confidentiality. 

The ability to assume responsibility without direct supervision, exercise initiative and use good judgement in making decisions within scope of authority.

Education/Experience:

High school or equivalent education preferred.  Minimum 2-3 years’ experience in facilities management of related properties or other comparable business.  Previous resort experience preferred.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from managers, association Boards, owners, guests, and the general public.

Math Ability:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Certificates and Licenses:
Must possess valid Driver’s License.

Supervisory Responsibilities:

Manages up to a total of 8-12 employees in Condo Maintenance. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly exposed to work near moving mechanical parts. The employee is frequently exposed to wet or humid conditions (non-weather); work in high, precarious places; fumes or airborne particles and outdoor weather conditions. The employee is occasionally exposed to toxic or caustic chemicals; extreme cold (non-weather); extreme heat (non-weather) and risk of electrical shock.

The noise level in the work environment is usually moderate to loud.

  • Work tasks are performed both indoors and outdoors.  Temperature varies due to weather conditions.
  • Position requires walking and giving direction; must be able to stand and exert well-paced mobility for up to 4 hours in length.  Length of time of these tasks may vary from day to day and task to task.
  • Must be able to exert well-paced ability to reach different outlets and other departments of the resort on a timely basis.
  • Must be able to bend, stoop, squat and stretch to fulfill cleaning and stocking tasks.
  • Must be able to lift up to 30 lbs. On a regular and continuing basis.
  • Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
  • Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees.

Work Hours:

Regular attendance is required in compliance with company standards. General schedule is day shift hours but some events may fall on weekends or holidays depending upon business levels; schedule is fluid and flexible to meet owner, guests and clients’ needs first. Position may be on call after hours.


POSTED 3/31/2021
                                                                                         Compliance Officer

The Sandestin Owners Association is seeking a full-time Compliance Officer to enforce the Sandestin community’s Architectural Guidelines. Responsibilities include inspecting residential and commercial new construction and modification projects to ensure compliance with the Guidelines and approved plans, including but not limited to job site conditions, exterior finishes, landscape/hardscape, and drainage. The candidate must have the ability to read and understand construction documents and terms, excellent communication and customer service skills, and knowledge of Microsoft applications. Exceptional benefits package that includes life, dental, vision, and health insurance, 401K with a match, paid vacation and personal time off. Starting pay will be based on experience with range of $33,000 to $42,000 per year.

Please submit a cover letter, resume and salary requirements to [email protected]

The Sandestin Owners Association is an Equal Opportunity Employer. Background check and drug screening required.

 

                                                                             Assistant Director of Finance

Sandestin Owners Association, (SOA), is seeking to fill the position of Assistant Director of Finance for a large scale master HOA.

Summary of essential job functions

  • Manage the daily A/R and A/P and related general accounting processes.
  • Monthly bank reconciliations of Operating, Reserve and Investment Accounts
  • Assist HR Generalist with payroll processing
  • Manage month end processes and analytical support related to all financial transaction cycles and related departments within the SOA
  • Assists in preparation of monthly financial packages
  • Assists in yearly budget preparation
  • Assist with year-end audit analysis and related schedules with the Director of Finance
  • Employs best practices as it relates to financial controls. Educates self and staff on accounting practices and techniques
  • Possesses an attention to detail, ability to maintain high level of accuracy and work effectively to solve problems
  • Works closely with the Director of Finance in carrying out all duties of the accounting department

Candidate Requirements

  • BS/BA in accounting or finance a plus
  • 5-10 years as an accounting manager or similar role
  • Familiarity with HOA accounting systems and processes preferred
  • Ability to work independently and as part of a team
  • Strong analytical, organizational and time management skills
  • Working knowledge of spreadsheets, GL accounting systems and, MS Office Applications

Compensation
Based on experience.

Please submit Resume, Cover Letter and Salary Requirements to Jennifer Daigneau,   [email protected]

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POSTED 3/4/2021

Job Title:        Community Association Portfolio Manager (CAM)   
Reports To:    Director of Association Operations & Development
FLSA Status: Exempt
Department:  Community Association
Date:               March 2021
Send Resumes to:  [email protected]

 Job Description 

Summary/Objective: 

Managing the day-to-day activities of the Community Association to ensure that federal, state and local guidelines/statutes are being followed. Perform regular property inspections and coordinate the maintenance and repair to maintain the association common property; work closely and effectively with the Board of Directors; attend Board meetings and Annual Owner meetings as needed; act as a liaison between the Association Boards and homeowners; oversee the activities of contracted vendors. Strong management skills, customer service skills and supervisory skills are required.

This is a hands-on leadership position responsible for overseeing the operational, administrative, financial, human resources, maintenance and security functions of an HOA community. The position requires the Community Association Manager be on call 24-hours a day, 7 days a week for emergency consultation in the event of incidents requiring management intervention. All services of the Community Association Manager are under the direct supervision of Resort Collection and are performed as stated, in the Management agreement between the governing Board of Directors and Resort Collection.

 Essential Duties and Responsibilities:

  • Act as liaisons between on-site managers or tenants and owners. 
  • Confer regularly with community association members to ensure their needs are being met. 
  • Direct and coordinate the activities of staff and contract personnel, and evaluate their performance. 
  • Inspect grounds, facilities, and equipment routinely to determine necessity of repairs or maintenance.
  • Investigate complaints, disturbances and violations, and resolve problems, following management rules and regulations. 
  • Maintain records of sales, rental or usage activity, special permits issued, maintenance and operating costs or property availability. 
  • Manage and oversee operations, maintenance, administration, and improvements of commercial, industrial or residential properties. 
  • Plan, schedule and coordinate general maintenance, major repairs and remodeling. 
  • Prepare detailed budgets and financial reports for properties.
  • Prepare and administer contracts for provision of property services such as cleaning, maintenance and security services. 
  • Purchase building and maintenance supplies, equipment or furniture. 
  • Maintain contact with insurance carriers, fire and police departments and other agencies to ensure protection and compliance with codes and regulations. 
  • Meet with boards of directors and committees to discuss and resolve legal and environmental issues. 
  • Portfolio Managers will be required to manage multiple associations simultaneously. Acquires and maintains current knowledge of state regulatory agency statutes and each client’s community’s documents, policies and procedures.
    • Prepares a bid comparison analysis spreadsheet.
    • Extensive knowledge of plumbing, electrical, HVAC and refrigeration. 
  • Analyzes advantages and disadvantages of alternative solutions to problems and makes recommendations to the Board of Directors.
  • Develops and submits complete and accurate annual budget(s), meeting all deadlines and demonstrating thorough analysis and consideration for the goals of the asset as well as market conditions.   Maintains financials.
  • Establishes and maintains industry contacts and relationships in the property's marketplace through involvement in trade organizations, property management and real estate associations and networking opportunities with vendor outreach and peer groups.
  • Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to insure that the service is being delivered. Demonstrates a routine and effective ability to adjust to changing circumstances.
  • Communicates in a professional and Displays exceptional ability to analyze and deal with a variety of situations that otherwise could be potential problems.
  • Ability to run a BOD meeting when necessary according to Robert’s Rules of Order.
    Creates a management report, which depicts the actual condition of the building, progress of specific projects and makes clear and concise recommendations.
  • Monitors contracts regularly. Sends cancellation notices timely.
  • Maintains accurate records, files and communications pertinent to the Association office (cabinets and computer files).
  • Organizes of insurance files and policies.
  • Updates Association Communication – Updates association info boards, prepare association newsletter and/or other communication with owners and residents.
  • Performs employee evaluations and conducts staff meetings.
  • Prepares and uses of RFP for bid solicitation (Request for Proposal with scope of work detailed).

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Bachelor's degree (B. A.) from four-year college or university; or two to three years related experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to read, analyze, and interpret the most complex documents.  Ability to respond effectively to the most sensitive inquiries or complaints.  Ability to write speeches and articles using original or innovative techniques or style.  Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management.

Math Ability:

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

Ability to use printer, fax machine, and phone as well as Microsoft Office products and any Property Management Systems.

Certificates and Licenses:

Must possess and maintain a valid drivers’ license.  Must maintain and possess a valid Community Association license in Florida.

Supervisory Responsibilities:

Manages two subordinate supervisor who supervises a total of up to 30 employees in Community Association Operations and Development. Is responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.

The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

Work Hours:

Regular attendance is required in compliance with company standards. General schedule is day shift hours but some events may fall on evenings, weekends or holidays depending upon business levels; schedule is fluid and flexible to meet owner, member, vendor and guests’ needs first.


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POSTED 3/3/2021

Community Association Manager (Portfolio)

send resumes to:  [email protected]
Full Job Description

The Community Manager is responsible for providing the overall supervision of a community association. The Community Manager interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.

Duties include but not limited to:

· Supervise the operation and administration of the Association in accordance with management agreement and the Association's policies and procedures.

· Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.

· Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.

· Ensure Associa community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.

· Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.

· Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.

· Monitor corporate and client delinquency rates and collections process for account portfolio.

· Attend Board meetings per the management agreement and community events as needed.

· Prepare Board packages according to established time frames.

· Ensure Board of Directors is aware of legal actions involving the Association.

· Maintain unit and contract files relating to the operations of the Association.

· Assist Board of Directors/ARB with architectural review process and/or routine inspections as necessary.

· Responsible for maintenance of C3 data base, including updating resident information.

· Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted.

· Responsible for oversight of Associa staff as contract provides.

· Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required.

· Oversee the AP process in accordance with Associa home office processes and procedures.

· Other duties as assigned.

Requirements

· Bachelor's Degree Preferred

· 1-3 years of Community Association experience

· FL CAM License Required

· Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.

· Knowledge of communities/property/real estate and homeowners associations.

· Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners.

· Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.

· Knowledge of conflict resolution techniques at a proficient level.

· Professional communication skills (phone, interpersonal, written, verbal, etc.).

· Professional customer service skills.

· Self-motivated, proactive, detail oriented and a team player.

· Time management and time critical prioritization skills.

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

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POSTED 3/3/2021

Full-Time Maintenance Technician

send resumes to:  [email protected]

Qualifications

    • Building Maintenance: 1 year (Required)
    • Driver's License (Required)
    • US work authorization (Required)

Full Job Description

The Maintenance Tech will handle many different areas of repair, such as plumbing, electricity, ventilation, air conditioning, and other building systems. The Maintenance Tech is also responsible for evaluating problematic systems and determining what repairs need to be performed. Maintenance Tech is also involved with assigning duties and responsibilities; the maintenance lead may provide training on equipment and procedures used in a building or complex. Maintenance Tech is also responsible for coordinating with building or complex management on supplies needed for the job, as well as maintenance inventory. Supervisors may also be responsible for the evaluations and accident investigations, as well as filing reports.

Duties include but are not limited to:

  • Perform routine preventive maintenance to ensure that building systems operate efficiently and

that the physical condition of buildings do not deteriorate.

  • Perform maintenance tasks such as carpentry, painting, plumbing and electrical repairs to

ensure that the building is properly maintained.

  • Clean and repair building fixtures including lights, locks, windows, doors, screens, walls, floors,

gutters and drains.

  • Operate and perform routine maintenance and repairs on HVAC equipment and related

systems.

  • Other duties as assigned.

 

Requirements:

  • High School Diploma or GED Required
  • 4+ years of directly related or closely related experience
  • Knowledge of general maintenance requirements, (documentation, safety, required reporting,

regulations, etc.)

  • Knowledge of electrical and plumbing codes and maintenance requirements, (documentation,

safety, required reporting, regulations, etc.)

  • Knowledge of OSHA worksite and personal safety requirements.
  • Knowledge of State or local governmental safety requirements.
  • Professional communication skills (phone, interpersonal, written, verbal, etc.).
  • Professional customer service skills.
  • Interpretation and completion of verbal and/or written instructions at a proficient level.
  • Knowledge of company policies, procedures and forms.
  • Time management and time critical prioritization skills.
  • Self-motivated, proactive, detail oriented and a team player.
  • Active/Valid Drivers License and reliable transportation is required.
  • CPO License preferred, but not required

Pay: $15.00 - $19.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

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POSTED 2/15/2021

Community Association Manager Position

Calypso Resort and Towers Community Association, Inc is a busy 396 residential unit beach front vacation resort in Panama City Beach Florida. Although all units are individually owned, most are used as seasonal rentals. Therefore, the rental season can be both busy and challenging.

The complete resort consists of two associations and 646 residential units. The 250 unit affiliated association is independently managed with some shared amenities thus some co-management. The resort is also comprised of several independently owned and managed commercial units.

Community Manager Job Responsibilities:

  • Manages our Calypso Community Association that includes condominiums.
  • Guides, assists, and recommends courses of action for Board members to conduct business.
  • Provides management services in compliance with the terms of their management contract.
  • Assists Board and homeowners with problem resolution.
  • Provides fiscal management, including, but not limited to, reviewing and approving invoices, coordinating tax preparation and reserve study updates, and reviewing completed financial statements for accuracy prior to distributing to the Board each month.
  • Conducts site reviews and provides oversight of related compliance matters.
  • Reviews and submits requests for vendor bids and contracted services.
  • Attends association meetings, including annual, turnover, and Board meetings.
  • Prepares Board packets, agendas, and calendars in preparation for scheduled and unscheduled meetings.
  • Communicates in-person, by telephone, or via email to Board members, homeowners, and vendors regarding community business in a timely manner.
  • Maintains current knowledge of governing documents, applicable Florida 718 state statutes, and local ordinances that apply to the Calypso community.
  • Oversees all aspects of affiliates’ relationship with the Calypso association to ensure success and retention.
  • Shares after hour emergency phone duties.

The starting salary is based on experience and ability. The management employment contract would include salary and benefits. Benefits include; four weeks of PTO per year, annual cost of living raises; excellent health insurance with employer cost coverage of 75%, continuing education reimbursement, and a annual performance bonus. Hours are flexible with some Saturdays required during the busy season.

Community Manager Qualifications/Skills:

  • Strong leadership abilities and comfort with public speaking (small and large groups)
  • Excellent written and verbal communication
  • Ability to meet deadlines and address time-sensitive issues
  • Conflict resolution skills
  • Superior multi-tasking skills
  • Ability to provide high-level customer service with astute attention to detail and organization
  • Team player
  • Ability to manage workflow amid shifting priorities

Education, Experience, and Licensing Requirements:

  • Valid Florida CAM license in good standing with a clean record
  • High school diploma, GED, or equivalent required
  • Bachelor’s degree or equivalent preferred
  • Experience as community association manager a plus, will consider entry level
  • Real-estate management and/or one to three years of other management experience, a plus
  • Solid knowledge of office software such as Microsoft Outlook, Excel, and Word is essential

 Interested applicants should e-mail resumes to Calypso administrative assistant Lynn Voss at [email protected]

Interviews will be conducted by the Board of Directors by Zoom.

For further information, please contact Lynn Voss at 1-850-636-5004

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POSTED 1/13/2021

Front Desk/Accounts Receivable Clerk

Send resumes to:  [email protected]

Company
Absolute CAM Services, LLC

Location
3999 Commons Drive West, Suite M
Destin, FL 32541

Pay and Benefits
$12.00 - $14.00 per hour

  • Benefit Conditions: Waiting period may apply, Only full-time employees eligible.

Benefits: Health insurance, Paid time off

Job Type

Full-time

Job Description

We are looking for a skilled Accounts Receivable Clerk to provide financial, administrative and clerical services. Accounts receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.

Responsibilities

  • Process accounts and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
  • Prepare bills, invoices and bank deposits
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
  • Verify discrepancies by and resolve clients’ billing issues
  • Facilitate payment of invoices due by sending bill reminders and contacting clients
  • Generate financial statements and reports detailing accounts receivable status

Skills

  • Proven working experience as accounts receivable clerk, accounts receivable manager or accountant
  • Solid understanding of basic accounting principles, fair credit practices and collection regulations
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Data entry skills along with a knack for numbers
  • Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software)
  • Proficiency in English and in MS Office
  • Customer service orientation and negotiation skills
  • High degree of accuracy and attention to detail
  • BS degree in Finance, Accounting or Business Administration

Additional Job Details

  • Dutie(s): Responding to customer questions and resolving issues, Clerical functions such as billing, estimates, monthly statements, etc., Treasury functions such as bank deposits, manual wire payments, and credit card transactions, Posting payments to the general ledger and conducting daily cash reconciliation, Collecting customer payments in accordance with payment due dates, Submitting delinquent accounts to attorney or outside agency for collection, Comply with federal, state, and company policies, procedures, and regulations

Schedule

8 hour shift, Monday to Friday

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POSTED 1/12/2021

Immediate Opening for Experienced Bookkeeper

Send resumes to [email protected]

We are seeking an experienced and detail-oriented Bookkeeper to monitor the finances of our company. On a daily basis, you will record all financial transactions, including cash payments, into the correct accounts and verify that they are accurate. Extensive QuickBooks experience is required. You will also be responsible for maintaining all financial records, processing payroll, and generating regular reports for upper management. Our ideal candidate has a minimum of five years’ experience as a professional Bookkeeper. References required.

Job description includes the following:

Minimum 5 years experience and proficient with QuickBooks

  • Recording transactions such as income and outgoings, and posting them to various accounts.
  • Processing payments.
  • Conducting daily banking activities.
  • Producing various financial reports.
  • Reconciling reports to third-party records such as bank statements.
  • Responsible for some or all of an organization's accounts, known as the general ledger. Must record all transactions and post debits (costs) and credits (income). Must also produce financial statements and other reports for supervisors and managers.
  • Accounts Payable.
  • Accounts Receivable.
  • Cash.
  • Inventory.
  • Loans Payable.
  • Owners' Equity.
  • Purchases.
  • Payroll Expenses.

 

Should be capable of processing the following:

  • Single-Entry Bookkeeping System.
  • Double-Entry Bookkeeping System.
  • Assets.
  • Expenses.
  • Liabilities.
  • Equity.
  • Revenue (or income)
  • 5 years experience required
  • Organization skills.
  • Attention to details.
  • Integrity and Transparency.
  • Communication skills.
  • Problem-solving skills.
  • Tech-savviness.
  • Time Management Skills.
  • A way with numbers.

 

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POSTED 12/18/2020

Homeowners Association (HOA) Sales Associate

Beach Bank is currently seeking an experienced full-time HOA Sales Associate. This position will serve as the primary point of contact for homeowner association and community management business clients and provide full-service account support and maintenance. This role will also provide clients with a variety of services including account setup, treasury management and online banking support, ACH file assistance/error resolution, positive pay and bill pay file setup and access, as well as assisting clients with remote check scanner setup and troubleshooting. This role works closely with the Lockbox processing team to ensure that validation files are created in the proper formats, payment errors are resolved in a timely manner, and online payment issues are processed appropriately. This position will also work closely with business development officers to ensure that all client questions and issues are resolved in a timely manner. Additionally, this position is heavily focused on facilitating smooth implementation and providing ongoing account maintenance and problem resolution. The HOA Sales Associate will report directly to the Senior Vice President of Treasury Management.

Essential Functions and Responsibilities for this role include:

  • Performs a variety of client support activities including opening and closing corporate and agent related accounts, NSF and overdraft alerts.
  • Processes holds and stop payments, processing general ledger entries, non-posts, adjustments, ACH returns, large item review, electronic A/R file research, CIP and audit controls.
  • Handles callback, bank account reconciliation, and Corporate Online Banking setup.
  • Also performs account analysis regarding service charges, average daily balances, account performance and growth, etc.
  • Provides clients with post implementation and training support.
  • Troubleshoots hardware/software problems related to check scanner, remote deposit and Treasury Management products and functions.
  • Makes decisions regarding the satisfaction of audit requirements when opening new accounts; assesses compliance of audit regulation; verify documentation for CIP certification approval.
  • Monitors and responds to daily account receivable files generated by Lockbox team.
  • Researches and resolves adjustment items created by missing items, extra items, encoding errors, listing errors, misreads, etc., originating from a variety of areas.
  • A successful HOA Sales Associate will partner with multiple departments to proactively identify, isolate, and resolve problems in a timely manner.
  • Assists in special projects and tasks.
  • Keep informed of current trends, regulatory changes, and market factors affecting lending.
  • Comply with all requirements, policy, and procedures of the Bank Secrecy Act (BSA) and attend all mandatory BSA and Information Security (IS) training as needed for this position. Also required to complete all compliance and regulatory training, not limited to BSA and IS.
  • Perform other job-related duties as assigned.

Qualifications/Skills:

  • Applied knowledge of banking and treasury fundamentals and standard industry practices
  • Understanding of basic financial principles and processes
  • Proficiency in the use of network and PC-based software applications including menu-driven work processing, spreadsheet, database and information reporting software.
  • Ability to gather, arrange, compile, interpret, analyze, summarize and evaluate information and data to formulate conclusions and recommend actions.
  • High level of professionalism and interpersonal skills regarding client service, internal management and team members.
  • Knowledge of federal, state, and local regulatory requirements
  • Ability to maintain confidentiality
  • Strong analytical skills and attention to detail
  • Excellent written and verbal communications skills
  • Ability to multitask and work under pressure to meet strict deadlines

Education and Experience Requirements:

  • Bachelor’s degree in Business, Finance, Accounting, or a related field preferred. Equivalent working experience may be counted in lieu of degree
  • Minimum of 3 years’ experience in banking or a financial institution required
  • Minimum of 2 years’ experience in Treasury/Cash Management required
  • Demonstrated proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint)

Competitive salary and benefits are available.  

Please forward resumes and/or position inquiries to [email protected].
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POSTED 12/15/2020

Community Association / Portfolio Manager

Newman-Dailey Resort Properties is excited to be hiring a Community Association / Portfolio Manager. Ideal candidate must have three years of experience with Community Association Management along the Gulf Coast of Florida. The candidate will Assist Association Management staff with preparation of association property annual budgets; recommendations and supervise special projects, possible adjustments for capital reserves or replacement funds; develop agendas for association Board of Directors and owners’ annual meetings. Review proposed changes or improvements to properties or governing documents and be familiar with and comply with governing docs and provisions of legislation. Negotiate contracts for janitorial, security, grounds maintenance, landscape maintenance, trash removal, and other services

DUTIES & RESPONSIBILITIES: 

  • Maintains all aspects of the building maintenance 
  • Direct and oversee all daily work of maintenance staff and contractors 
  • Assist Association with duties related to business operations and management policies 
  • Develop agendas for association Board of Directors and owners’ annual meetings.
  • Exercise discretion and independent judgment to determine liability for any needed repairs within the property
  • Review proposed changes or improvements to properties or governing documents and be familiar with and comply with governing docs and provisions of legislation 
  • Monitor and supervise all cleaning and maintenance of all facility pools, spas, public restrooms, walkways, stairways, elevators, and other common areas 
  • Negotiate contracts for janitorial, security, grounds maintenance, landscape maintenance, trash removal, and other services 
  • Oversee all maintenance for landscape irrigation systems and property exterior lighting 
  • Responsible for all ordering and distribution of supplies and tools needed for the operation of the facility 
  • Handle after hour’s calls 
  • Perform other duties as assigned

QUALIFICATIONS:

  • At least three (3) years of experience in CAM Management along the Gulf Coast of Florida. 
  • Florida Community Association Managers License
  • Valid Driver’s License (required)
  • High school diploma or equivalent (required)
  • Must be able to past background test
  • Strong communication skills and IT fluency.
  • Ability to manage complex projects and multi-task.
  • Excellent organizational skills.
  • Self-motivated and self-sufficient, while having the confidence to seek guidance and direction as needed.
  • Basic knowledge of building/property maintenance

POSITION LOCATION:
This position is located in beautiful Destin, Florida. Destin is located Northwest Florida between Pensacola and Panama City Beach. Ranked #2 on Southern Living’s list of the South’s Best Beach Towns, Destin is renowned for its dazzling sugar white sand beaches and emerald green waters, which have earned the area the moniker Emerald Coast

NEWMAN-DAILEY OFFERS: 

  • An inclusive, fun, values-driven company culture
  • A fast-growing company
  • Work / Life balance
  • Competitive pay, and commissions
  • Transparency – regular All-Team meetings, so you can stay in-the-know with what's going on in all areas of our business
  • Benefits (IRA, Health Insurance, Dental, Vision, Long Term/Short Term Disability)
  • Vacation and PTO

Motivated individuals can send their resume to [email protected], or fax 850-837-0856

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POSTED 12/10/2020

Customer Service Representative

We are seeking a career-oriented, full-time CSR to join our growing team in Miramar Beach.  Candidate with a background in customer service and cash handling preferred.  For job description, required qualifications, or to submit your resume, please visit http://careers.communitybank.net.

Community Bank is an Equal Opportunity Employer.  

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POSTED 12/1/2020

Assistant CAM/Portfolio Manager

Please send resume and contact information to [email protected]

 Summary of Position: Serve as direct assistant to your Team Leader, learn the Maxet policies and procedures, and help achieve company goals.  This position will have you actively involved in the daily operation of both HOA and COA communities.  We expect you to leave what you think you know about community association management at the door and come with an open mind to learn the Maxet Management methods.  Our goal is to groom you to become an independent and capable manager of associations.  Holding an active FL CAM license is not required but is considered a plus.

Immediate Responsibilities:

-          Communicate with association members and board of directors in an efficient and professional manner
-          Attend board and committee meetings
-          Conduct inspections of properties
-          Coordinate and supervise contractor/vendor access/repairs/maintenance
-          Maintain association administrative files

We will train you to:

-          Manage daily resort operations
-          Produce monthly manager’s reports and meeting agendas
-          Maintain and execute on monthly action item lists
-          Understand and produce financial reports and develop budgets
-          Monitor and manage accounts receivable and accounts payable
-          Evaluate contractor performance
-          Identify property maintenance needs and develop an action plan
-          Recruit, hire, train, and supervise property staff

Work environment:

-          Primarily indoor location with irregular outdoor activities
-          Constantly evolving technology toolset, must be able to learn and adapt to new hardware, software and processes
-          Must meet scheduled deadlines
-          Accuracy is critical
-          Some conflict resolution required
-          Must be able to emotionally handle challenging situations
-          Ability to think critically and propose possible solutions to problems is a must
-          Receive and handle emergency calls outside of typical office hours

Minimum Qualifications:

-          Eighteen years of age or older
-          Must pass a background check and drug screening
-          Proficiency using Microsoft Office applications and Outlook email
-          Valid drivers license and reliable transportation

Ideal Qualifications:

-          Licensed Florida Community Association Manager
-          2+ years serving as either an assistant CAM, portfolio manager, onsite manager
-          Office administrative and/or bookkeeping/accounting and/or construction manager experience

Intriguing Qualifications:

-          Experience in software coding (any language)
-          Experience working for an engineer or property developer
-          Experience working for an attorney or law firm

Compensation:

-          Competitive pay based on qualifications. Earned paid time off, sick leave and holidays.

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POSTED 11/30/2020

Administrative/Accounting Assistant
Please send resume and contact information to [email protected]                                                               

Responsibilities:
Accounts Payable- Process accounts payable from procurement of vendor bill, verification of documentation, coding, and authorization through payment. 

Accounts Receivable- Process account receivable invoices and receipt of payments.  Prepare and distribute assessment fee invoices, record payments from multiple sources.  Follow collection procedure for delinquent owners, post finance charges and late fees, correspond with association manager and attorney in timely manner.

Process and post journal entries.

Bank reconciliations- Perform bank reconciliations.

Work orders- Process work orders. 

Process 1099 forms- Gather appropriate vendor information for accurate filing of 1099’s at year end.

Correspond with owners and vendors via phone, email and mail in a professional manner.

Process owner correspondence via print, mail and electronic means.

Attend annual owner meetings to assist with owner registration, proxy collection and record keeping, assist with board of director elections.

Greet owners, guests, vendors, etc. on property and assist with mail pick up, gate access, etc.

Work closely with licensed CAM’s.

 Qualifications:

Good math skills, data entry skills, 10 key by touch, accurate typing and thorough working knowledge of current spreadsheet software required.

Must have proven knowledge and experience with accounting software.  Two years accounting experience required.  QuickBooks experience required.

Must have exceptional customer service, communications, clerical, and interpersonal skills.

Degree in accounting preferred.

CAM license highly desirable.

Hours:

Full time.  Monday through Friday working hours with occasional Saturday hours.

Office located in Destin.

Physical requirements:

Ability to speak and hear.  Close and distance vision.  Frequent sitting with some walking and standing.  Frequently lift/carry up to 5 lbs.  Continual use of manual dexterity and gross motor skills with frequent use of bi-manual dexterity and fine motor skills.  Occasionally lift 6-25 lbs.  Reach hands and arms in any direction.

Salary commensurate to experience and qualifications.
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POSTED 11/16/2020

Position Description – Dolphin Point Condominium Association Manager

Dolphin Point Condominium Association sits on five landscaped acres on the Destin Harbor on Holiday Isle in Destin, FL.  It consists of three buildings each with 40 condominium units, a clubhouse/manager’s office, a tennis/pickleball court, a swimming pool/bathhouse complex, three docks with a total of 42 wet slips, and four parking lots. 

The Association’s Board of Directors is currently looking for a full time Florida licensed Condominium Association Manager (CAM) with at least five years’ experience.  Please submit resume to [email protected]

The responsibilities for this position include:

  • Perform all necessary actions to ensure the proper execution of the Association’s statutory and business requirements.
    • Manage the accounting records using QuickBooks and pay the Association’s bills.
    • Assist the Association Treasurer in preparation of an annual audit and tax returns.
    • Prepare and maintain annual budgets for both operating and reserve accounts.
    • Manage annual service and insurance contracts.
    • Collect quarterly assessments and special assessments.  Take steps for collection should a unit owner become delinquent in payments.
    • Work with the Association’s Human Resources organization to ensure timely pay and benefits for the Association’s employees.
    • Manage all correspondence related to the statutory and business requirements.
    • Take necessary actions for the Association to comply with the laws, statutes, ordinances, and codes of pertinent City of Destin, Florida, and Federal agencies and authorities.

 

  • Ensure Association property is safely maintained and protected.
    • Manage and prioritize the Association’s employees who routinely maintain and clean condominium common areas and respond to emergency needs associated with condominium common areas and unit owner property.
    • Provide for emergency service coordination 24 hours a day, 7 days a week.
    • Ensure that the common areas of the Association are properly maintained.
    • Enforce the Association’s rules and regulations with unit owners, unit renters, and contractors.
    • Prepare specifications and estimates, as required, for Board of Directors review associated with potential Association property repair, renovation, or improvements.
    • Serve as liaison for engineers, contractors, and Association members for construction and repair projects and code compliance.

 

  • Prepare Association communications with all unit owners and board members.
    • Maintain the Association’s Dolphin Point website for all unit owners.  Prepare and utilize “Web Blast” email communication for important bulletins, as required.
    • Prepare the notice and agenda for all Board of Directors meetings.  Provide minutes for these meetings.
    • Prepare weekly update reports for the Board of Directors.
    • Prepare the notice, agenda, proxy materials and minutes for the Annual Unit Owners meeting.

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Posted 11/16/2020

Progressive Management of America
Email resumes to: [email protected]

Community Association Manager

Primary Responsibilities: Provide high level support and management to assigned community association. Work closely with board of directors to address and react to the needs of the communities as well as the daily management of the site.

Additional Responsibilities:
Responsible for ensuring the efficient operation of the properties by keeping proper communication and maintaining a good relationship with Board members at all association properties. These duties include the following below but are not limited to the job specifications contained herein. Attend scheduled board meetings. Type and distribute minutes for properties. Conduct weekly inspections of properties and keep a record of any repairs needed as well as schedule repairs for all properties with contractors. Meet contractors and/or board members on property as needed. Keep written documentation on any potential liability for any property. Responsible for ensuring that all homeowners request or complaints are responded to in a timely, efficient, and courteous manner. Assist with the assembling of homeowner packages for annual meetings. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential skills.

Education/ Experience Requirements:

  • One-year CAM experience and active CAM license
  • Excellent word processing, mathematics and computer skills required
  • Must have valid driver's license

Skills and Ability Requirements:

  • Demonstrates knowledge of Microsoft Office: Excel, Word.
  • Effective written and verbal communication skills.
  • Strong customer service, communication and interpersonal skills required.
  • Action and results-oriented, enthusiastic.
  • Resourceful, creative, decisive.
  • Excellent organizational skills.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Positive, can-do attitude with a commitment to excellence.
  • Ability to meet stringent deadlines.
  • Assure that the policies, resolutions, and goals of the Board are carried out.
  • Be knowledgeable of all Association Governing Documents, Rules and Regulations and general legal requirements of a community association.
  • Provide excellent customer service and maintain open lines of communication with fellow Associates, homeowners, and Board of Trustees.
  • Be available to be on-call to handle after-hours emergencies.
  • Provide input and assist the Board with the preparation of the Association's annual budget.
  • Be responsible for the daily implementation of the annual budget, perform general financial management and record keeping.
  • Coordinate receipt and review of invoices for services and ensure timely payment of bills.
  • Assist Association and legal counsel on collection matters and monitor maintenance fee accounts.
  • Prepare specifications needed for all services received by the Association (e.g., landscaping, trash, insurance, pool, etc.)
  • Manage bid process, review bid spec proposals and comparison spreadsheets and make board recommendations as appropriate.
  • Manage vendor relations.
  • Conduct regular property inspections to ensure compliance with Association Rules and Regulations.
  • Ensure maintenance of all files, records, and correspondence in accordance with company procedures and good business practices.
  • Attend all Board meetings and if applicable ARB and DRB meetings
  • Prepare Board meeting agenda, monthly management report and all other reports and material needed for Board Packet.
  • Coordinate activities of association professionals including attorneys, auditing firms and engineering firms.
  • Act as liaison for designated committees.
  • Provide customer service assistance to homeowners as needed. Assist with homeowners' calls and inquires and respond accordingly or direct to the appropriate party.
  • Attend regular Membership meetings.
  • Ability to work well with a team, owners, guests, and board members. Previous HOA or Condo Association Management required. Florida CAM license required. High school diploma or GED required.

Benefits
Medical, dental and vision insurance available. Earned paid time off and holidays. Generous 401K plan.

Please email resume and cover letter to [email protected]

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Reposted 9/10/2020

General Manager Position
at Bay Point in Panama City Beach
Email Resume and Cover Letter to:  [email protected]
Bay Point is a beautiful mixed use residential & commercial Homeowners Association located on St. Andrews Bay consisting of 22 sub associations. We are Currently seeking a General Manager for operation of the Master Association and the on-site business office.
GM is responsible for management of all aspects of the Master Community Association and the common property.
GM reports directly to the Board of Directors (BOD).
GM interacts with employees, homeowners, guests, vendors, the BOD and committees.
Primary Duties include:
• Operation and Administration of the Association in accordance with the Association’s established    policies and procedures and Florida State laws
• Primary liaison between BOD and homeowners, as needed.
• Supervise/oversee full time and part time staff members
• Primary liaison between Association Controller and other professional service providers
• Maintain accurate records relating to the operations of the Association
• Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted.
• Coordinate with Vendors and oversee inspection of building facilities and common areas; arrange appropriate follow up actions
• Provide recommendations to the BOD and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
• Advise/Assist BOD in preparation of annual association budget
• Attend and facilitate BOD meetings, prepare meeting packages within established time frames.
Primary management of community postal operation
Physical Requirements:
Sustained sitting and standing; periodically climbing stairs. The environment includes repeated use of a computer, including typing and sustained attention to the monitor. Occasional lifting of up to 20 pounds.
Manage adherence to covenants and restrictions of Master Association
Minimum Requirements:
Four-years’ experience General Manager/Property Manager
College Diploma
Valid Driver’s License
Well versed in Florida Statutes 718 and 720
Negotiate contract /leases, supervise maintenance and maintain asset value
Proficient in business computer systems, to include Microsoft Word, Excel and QuickBooks
Final candidates will be subject to a background check and drug test
Position requires ability to work with a variety of people, requires tact and sensitivity
Excellent communication skills, verbal and written, polite and respectful
Excellent time-management skills
Preferred Qualifications:
FL. CAM License
Higher Education – College, Technical or Military
Mixed Use Development General Manager

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 POSTED 9/8/2020


Community Association Manager

RDF Associates, Inc., a family oriented Community Association Management firm located in Fort Walton Beach, FL, is seeking a licensed Community Association Manager to join its team. RDF proudly manages a portfolio of over 40 associations spanning from Navarre Beach to Miramar Beach.
Description:
The community association manager is to provide daily operational support to Board of Directors for community associations. They facilitate oversight of community associations, including the management and/or execution of all administrative/transactional activities required of the Association to maintain the Association’s positive financial and operational standing (for example: day-to-day operations, financial management, conducting meetings, taking meeting minutes, distribution of notices/memorandums to membership, and administrative reporting). The operations of community associations are governed by Florida Statutes 718 and 720; as such, all decisions and operations are based upon applicable statutes and the associations governing documents.
DUTIES

  • Manage day-to-day operations
  • Promote high standards of customer service to homeowners and train staff to implement those standards
  • Work closely and effectively with the Association Board of Directors
  • Act as a liaison between Association Board and homeowners
  • Attend Board meetings and Annual Owner meetings as needed
  • Provide managers report at Board and Owner meetings
  • Create, maintain, and adhere to the annual budget: review monthly financials
  • Prepare and submit annual operating and capital budgets for board approval, including comments and assumptions
  • Solicit, review, and recommend for board approval vendor contracts for outside maintenance services
  • Oversee activities of contract services such as landscaping, trash collection, repair contractors , and elevator service providers
  • Approve payables and establish priorities of payment when necessary
  • Monitor receivables to ensure timely collection consistent with Association requirements
  • Perform regular property inspections and coordinate the maintenance and repair of all building systems
  • Ensure that adequate inventories of operations and maintenance supplies are on hand
  • Respond to building emergencies to coordinate resources and provide guidance in corrective and preventive actions
  • Investigate resident/owner concerns, violations or complaints and resolve problems in accordance with rules, policies, and procedures established by the Association and the Board of Directors
  • Recruit, hire, train, and supervise maintenance and cleaning staff
  • Prepare and conduct written annual employee evaluations, mentor staff and administer disciplinary actions
  • Recognize maintenance, budgetary, and personnel trends and respond accordingly

REQUIRED
Exceptional verbal and written communication skills
Strong working knowledge of MS Word , Excel, Outlook, PowerPoint, e-mail and the internet
Pre-employment screening including criminal background investigation and drug screening
Florida CAM license
Strong knowledge of Florida Statutes 718 and 720
DESIRED
Industry Certification or Bachelor's degree in business administration, property management , real estate, hospitality, or related field
CMCA, AMS or PCAM designation
At least 3 years of experience managing mid-rise/high-rise condominiums and/or residential homeowners associations.
COMPENSATION
Competitive pay offered along with health insurance and paid time off
Please e-mail all cover letters and resumes to Kristen Smith - [email protected]

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 POSTED 8/13/2020

                                                                                  Bookkeeper / Administrative Assistant

 Large, busy condominium association has an immediate opening for an experienced bookkeeper/admin assistant to the General Manager. At least five years previous bookkeeping experience preferred.
Starting pay is $15.00 to $18.00 per hour depending on experience. 
Office hours are 8 am - 4 pm, Monday - Friday
Deadline for submission of resume is August 21, 2020.
Submit resume via email to [email protected]