Job Bank

 

POSTED 12/18/2022

 

 
 Sundown Riverside Condominiums in Perdido Key is hiring for a licensed onsite
Community Association Manager.

 

 The Association Manager is responsible for the day-to-day operations for the Condominium association within established policies and procedures and in compliance with the laws of the State of Florida and the By Laws and Covenants of the Association and must enforce association and state rules.

 

Requires a current Florida Community Association Manager (CAM) license.  Driver’s license required.

 

Ability to read, analyze and interpret documents and respond effectively to inquiries and complaints. Experience with Microsoft Office Word, Excel and QuickBooks. 

 

Oversee day-to-day management of the property including contracted labor.

 

Prepare annual operating and reserve budgets with the Board Treasurer. Provide monthly financial statements to the Board-requires review of financials prepared by the accountant, preparation of variance narrative.  Approve payment to all vendors for expenses as outlined by the budget, obtain board approval for reserve expenditures and unbudgeted expenses. Coordinate annual financial statements to be prepared by an independent CPA as required by Florida regulations. Maintain organized system of documentation and records per best practices.

 

Schedule Member meetings, assure timely notice of meetings, Schedule Board meetings, assure timely notice of meetings, secure bids and prepare meeting content with Board’s input and direction. Attend all Board and Member meetings. Maintain a good working relationship with Board members, committee members, and owners.

 

Act as liaison between Board and Owners. Communicate with all board members to keep them informed of expenditures and developments. Provide frequent board updates on projects, maintenance and activities.

 

Perform regular property inspections and coordinate required property/equipment inspections with specialist vendors and coordinate the maintenance and repair of association property to ensure compliance with all applicable regulations. Establish and maintain all contracts such as landscaping and building services, leasing of commercial or common areas. Review contracts regularly and secure competitive bids for major services and vendors and provide detailed analysis with recommendation to the Board. Oversee the activities of contracted vendors including maintenance, cleaning and security to ensure vendor compliance.

 

Pay bills timely and insure all taxes are paid and received.  Collect all information needed from each vendor in order to prepare the annual tax return.

 

Balance and reconcile monthly bank statements.

 

Follow up on security issues and recommend rule changes as appropriate. 

 

Send owner’s statements and handle all collection matters and coordinate with the Board if necessary.

 

Manage all capital projects inclusive of collecting certificates of insurance and ensuring deadlines are met.

 

Handle owner inquires relative to all matters pertaining to the association.

 

Act as liaison with insurance agent to obtain and secure insurance coverage for association common property. File insurance claims, or assist with filing on association’s behalf, and bring claims to completion. 

 

This association manages the rental program.  The association manager is responsible for meeting or exceeding the set rental goals, constant market analysis, managing the rental software, taking reservations, collecting money, payment to owners, payment to the county and state for sales and use tax, 1099 filings for owner income, contracting with cleaners between rentals, email communication with guest, before, during and after their stay, manage reviews and rental calendars.

 

Perform other related duties as assigned.

 

To apply send your resume and cover letter to [email protected]

 

 

 

POSTED 12/21/2021

 CAM Position Open for Immediate Hire:

  Experienced, Detail-oriented, highly capable FL Licensed Community Association Manager for a 340 unit 14 story high-rise, short term rental condominium association on the east end of Panama City Beach.  We are looking for, and will compensate, high performers.

  Our Community Association Manager (CAM) is responsible for maintenance, security, grounds, and rental department staffs. We need a leader of high character to instill/continue a culture of excellence and interdependence perceived by employees, guests, and all owners.

 

 AREAS OF EXPERTISE:

 

  • A mindset of safety at all times
  • Is proactive, keeps commitments, and takes the initiative
  • An ability to navigate financial and rental software
  • Maintains knowledge and understanding of contracts
  • Oversees all construction projects on time and within budget.
  • Effective verbal, written and presentation skills thru all levels of the organization. This includes with employees, contractors, vendors, owners, guests, community updates, and during board meetings
  • Assures Performance Appraisals are completed for all personnel.
  • Updates critical documents, response plans, and manuals as required
  • Attends CAM educational and professional workshops and obtains additional certifications as needed

 

 The position requires an ability to quickly and easily navigate the property/building as required to meet the job functions. This CAM needs to be able to work extended and flexible hours and weekends as needed.

 

 

Please send resumes to Ian Eisner      [email protected]     770 329-9218

 

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Community Association Manager          Emerald Dolphin Homeowners Association          Pensacola Beach, FL

  We are a high rise condominium association with 65 individually owned units, on the beautiful white sands of Pensacola Beach, Florida. The Community Association Manager is the leader of our on-site operation.

 

 Essential Duties and Responsibilities:

 

  •  Owner mindset: Be guided in the work by common sense, cost-conscious management that is measured by progress and results.
  • Customer service philosophy: Reduce owner effort and make it easy to have an issue resolved on the first try and quickly. Listen, seek to understand, and anticipate the full needs of the owner when problem-solving and delivering service to the highest standard.
  • Strong communicator, both verbal and written, and comfortable presenting to the Board and Owners.
  • Invested in the Association’s unique requirements: Acquire an understanding of all Community governing documents (Declaration, By-Laws, Rules and Regulations), and ensure all requirements are followed.
  • Annual and multi-year planning: Support Board of Directors toward the development of short-term and long-range plans, and develop recommendations for specific action plans to achieve Board objectives.
  • Timely service and reliable communication: Respond to homeowner/resident requests for maintenance or compliance issues.
  • Board meeting management: Attend and participate in Board and committee meetings and prepare minutes. Prepare concise, yet detail-oriented, accurate, board meeting packets that allow the Board to make informed decisions.
  • Talent magnet: Recruit, hire, train and supervise all Association staff. Create staffing plans and budgets for Board approval.
  • Site Inspections and enforcement: Proactively inspect interior and exterior common areas, landscape, individual unit compliance, etc., to ensure the ‘look and feel’ of the community is consistent with the wishes of the Board and in compliance with the governing documents. Take steps to foresee emerging issues and to conduct preventative maintenance, (with Board approval), and ensure all necessary repairs and maintenance activities are conducted in a timely manner.
  • Life and safety: Ensure all fire, life, and safety systems are operable and evacuation plans and emergency procedures are documented and understood by staff and residents.
  • Financial Management: Monitor the financial position of the Association and present monthly financial reports and any documents requiring Board member signatures. Note budget variances for discussion and decisions.
  • Accounts payable: approve and code vendor invoices and ensure vendors comply with the terms of their service contracts. Gather detailed bids for major non-recurring projects or for requested changes in recurring vendor contracts.
  • Annual Budgeting: Prepare annual budget drafts with updated reserve study disclosures and ensure the annual budget is distributed in a timely manner.
  • Committees of the Board: Support the activities of various Board sub-committees and provide a seamless connection between the Board of Directors and committees.
  • Elections: Administer the Annual Election and meeting.
  • Annual Financial Reviews: Ensure annual CPA audit/review is completed and distributed within 120 days of year-end. Ensure tax returns are completed and filed by CPA.
  • Community Building and Esprit de Corps: Find unique ways to lift participation and engagement in community affairs and deliberations. Assess and monitor community needs: identify opportunities for improved communication or service delivery methods. Implement programs or improvements.
  • Conduct business at all times with the highest standards of personal, professional, and ethical conduct.
  • Operate with integrity at all times, full transparency, and open communication on all matters.
  • Find a way to say ‘yes’ to respond directly or through staff to service requests, issues, or owner inquiries.
  • Take full accountability for individual and team performance in the service of the Association.
  • Ensure all safety precautions are followed while performing the work.
  • Other duties as assigned.

 

 Education and Experience:

 

 Bachelor’s Degree preferred, but not required. Ideal candidates would have a minimum of 3+ years of business experience, including a minimum of 2+ years of association management experience. Current Florida Community Association Manager License, or the ability and willingness to obtain it quickly. Ability to pass a background check.

 

 Compensation and Benefits:

 

 Total compensation: Based upon experience and portfolio complexity. Highly experienced Community Managers with tenure and track record will be compensated accordingly.

 

 Physical Requirements:

 

  • Must be able to stand/walk/climb stairs and work at a computer/phone for shift.
  • Must be able to bend, stoop, kneel, crouch as needed
  • Must be able to lift/move up to 20 lbs. as needed
  • Must be able to work in inclement weather as needed

 

 Please email resume to [email protected]

 

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POSTED 11/23/2021

Urgently hiring: Friendly, Dependable, Outgoing, Detail-oriented, experienced FL Licensed Community Association Manager for a low-rise 187-unit condominium association on the west end of Panama City Beach. Your day will be filled with opportunities to "wow" our Board, Owners and guests via phone, email, and personal interactions.

 As a CAM, you know the daily operations of the property; answering phones, approving invoices and checks, ordering supplies, distributing parking passes and wristbands, performing email correspondence, filing, organizing, creating work orders, mail-outs and collecting funds are frequent activities. Bookkeeping is handled by others.

 Frequent and professional communication with the Board of Directors and supervising maintenance and property patrol staff are key areas for the CAM to lead the property. Oversee construction projects, collect qualified bids, seek authorization for change orders.

 Must be proficient in Microsoft Office products, cash handling, reading/writing in English and have excellent phone etiquette. For this property, there is a preference for construction and disaster experience.

 Blue Skies Association Management, LLC is a growing company dedicated to supporting CAMs in their professional career pursuits. PTO, holidays, license fees reimbursement, phone allowance, CAI membership reimbursement, and CEU reimbursements are included.

 Send resume to [email protected] or leave me a message/text at 850-348-0257.

 

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Virtuous Management Group (VMG) is proud to be the maintenance service provider of choice for this exquisite and beautiful property. Our mission, "to facilitate the growth of beautiful communities," sets the industry-standard for service in the properties we manage. As a VMG brand ambassador to the public, we desire nothing but the best for our associates/employees and our clientele.

Community Association Manager - Panama City Beach, Florida

Job Description

POSITION OVERVIEW:

The Community Association Manager (CAM) position is responsible for and performs functions to manage, lead, and provide exceptional customer service for the assigned property(s) and staff members. The Community Association Manager ensures property(s) is maintained and operated in accordance with Company and Board objectives. Facilitates solutions to problems between property(s) and internal support staff and makes recommendations to achieve agreed upon services and goals.

ESSENTIAL FUNCTIONS:

  • Maintains a safe and secure environment throughout the building(s) and property for associates and guests.
  • Makes routine site inspections to identify deficiencies and provide recommendations and action plans in order to improve the property.
  • Maintains knowledge and understanding of contracts between the Association, Vendors, and the Company. Ensures all contractual obligations are being met. Monitors vendor contracts regularly, submit renewal/cancellation notices, and manages contract renewals professionally.
  • Oversees all construction projects and ensures maintenance/improvement and other related projects are completed on time and within budget. Maintains open communication and provides timely action updates to the Board.
  • Provides financial support with a wide range of functions including (but not limited to) reviewing financial statements, submitting and approving invoices, assisting with the creation of budgets, monitoring expenses, and negotiating prices with vendors.
  • Updates Association communications and ensures current information is displayed on the Association boards and/or website. Prepares association newsletter and/or other communication with owners and residents as required.
  • Prepares, maintains, and submits a wide range of reports, contract lists, presentations, documents and manuals as required
  • Attends, facilitates, and organizes various meetings between internal staff, Board, owners, and residents.
  • Maintains disaster preparedness by identifying potential problems, developing response plans, and managing crises.
  • Responsible for ongoing leadership, coaching, and counseling of on-site staff members.
  • Schedules and assigns work responsibilities to employees to meet shift requirements.
  • Orients and trains employees to perform activities and tasks as required by the property.
  • Maintains professional and technical knowledge by attending educational and professional workshops and obtaining additional certifications as needed.
  • Contributes to team effort by accomplishing related tasks and all other duties as assigned.

JOB QUALIFICATIONS:

High School Diploma or equivalency preferred. One to three years of experience in property management, business, hospitality, or other related field; or equivalent combination of education and experience. Prior supervisory experience required. Some property locations may require the ability to meet Company Driving Standards and drive a company vehicle. Must have any state specific certifications and licenses if required by the State of Florida. Florida CAM License required.

KNOWLEDGE AND SKILLS:

  • Knowledge and ability to apply state Statutes and Community's documents to operation and maintenance of the property.
  • Excellent organization, motivation, leadership, management and interpersonal skills.
  • Strong verbal, presentation, and written communication skills.
  • Ability to read, analyze and interpret technical procedures, leases, regulations, and sensitive and/or confidential information.
  • Knowledge of mechanical and logistical operation of a building and/or community.
  • Ability to work in a team environment as well as independently. Must be self-driven with the ability to identify, plan, and prioritize projects and assignments.

Conditions of Work:

This position works under indoor and outdoor conditions and may be exposed to elements including but not limited to, chemicals, odor, weather and environmental conditions. The associate must be able to work in an upright standing position for long periods of time, and must be able to sit, walk, crawl, climb, reach with hands and arms and lift 50 lbs. The employee must be able to quickly and easily navigate the property/building as required to meet the job functions and must be able to detect auditory and/or visual emergency alarms. The employee must be able to work extended and flexible hours and weekends as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday
  • On call
  • Weekend availability

Education: High school or equivalent (Preferred)

Experience: CAM/HOA: 2 years (Required)

License/Certification: Florida CAM License (Required)

https://www.indeed.com/job/community-association-manager-cam-panama-city-beach-florida-9f81931ccf7718d9

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BBA Association Management

Job Posting: Community Association Manager

Nov 3, 2021

Send resume to: [email protected]

 

 

Responsible for the day-to-day operation of two or more Condominium associations within established policies and procedures and in compliance with the laws of the State of Florida and the By Laws and Covenants of the Association.

Requires a current Florida Community Association Manager (CAM) license (or license must be obtained within 90 days of accepting position).Driver’s license required. One year or more of CAM experience preferred. Will work 40 plus hours per week, occasional weekends for annual meetings or as necessary. On call for property emergencies.

Ability to read, analyze and interpret documents and respond effectively to inquiries and complaints. Experience with Microsoft Office Word and Excel. Professional appearance, business casual attire, good grooming and hygiene habits.

 

Oversee day to day management of the staff including contracted labor. Evaluate job performance and capabilities of staff, provide/recommend training, motivation or corrective action.

Prepare annual operating and reserve budgets with the Board Treasurer and assistance from the central association accounting department. Provide monthly financial statements to the Board-requires review of financials prepared by central accounting, preparation of variance narrative, presentation to the Board. Approve payment to all vendors weekly for expenses as outlined by the budget, obtain board approval for reserve expenditures and unbudgeted expenses. Coordinate annual financial statements to be prepared by an independent CPA as required by Florida regulations and Association documents. Maintain organized system of documentation and records per best practices.

Schedule Member meetings, assure timely notice of meetings, coordinate board elections and related social activities for owners’ weekends. Schedule Board meetings, assure timely notice of meetings, secure bids and prepare meeting content with Board’s input and direction. Attend all Board and Member meetings and take minutes. Maintain a good working relationship with Board members, committee members, and owners.

Act as liaison between Board and Owners. Communicate with all board members to keep them informed of expenditures and developments. Provide weekly board updates on projects, maintenance and activities.

Perform regular property inspections and coordinate required property/equipment inspections with specialist vendors and coordinate the maintenance and repair of association property to ensure compliance with all applicable regulations. Establish and maintain all contracts such as landscaping and building services, leasing of commercial or common areas. Review contracts regularly and secure competitive bids for major services and vendors and provide detailed analysis with recommendation to the Board. Oversee the activities of contracted vendors including maintenance, cleaning and security to ensure vendor compliance.

Follow up on security issues and recommend rule changes as appropriate. 

Handle all collection matters and coordinate with the Board if necessary.

Manage all capital projects inclusive of collecting certificates of insurance and ensuring deadlines are met.

Handle owner inquires relative to all matters pertaining to the association.

Act as liaison with insurance agent to obtain and secure insurance coverage for association common property. File insurance claims, or assist with filing on associations behalf, and bring claims to completion.

Perform other related duties as assigned.

Salary based on experience/qualifications. Full benefits package.

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